Basta email inutile – lo spreco per eccellenza degli anni 2000

31 agosto 2012 § Lascia un commento

Vorrei sottoporvi un articolo interessante su come applicare i concetti LEAN alla riduzione dello spreco derivante dalla generazione di Email
è impressionante quante email inutili si ricevano al giorno, oltre che al goffo comportamento delle persone che dopo aver inviato la mail telefonano dicendo: ” hai ricevuto la mail?”
Buona lettura e buon lavoro
SIAMO CIRCONDATI DA SPRECHI, BASTA VOLERLI RIDURRE

How to Break Free from Email Jail

by Daniel Markovitz  |   9:05 AM August 27, 2012

How often are people’s email privileges suspended (aka, “mail jail”) because they’re inundated with a blizzard of questions, status updates, notifications, and other non-mission critical information? Most inboxes — and calendars — are gorged with junk because the dominant paradigm of communication is information “push.” This means that information is being pushed onto people when it’s ready, but not necessarily when the recipient needs it. Think of all of the emails and documents you have going back and forth. Irrespective of the value of the information, how often is it relevant to you at that moment?

A lesson from lean manufacturing
One of the critical steps in lean manufacturing (or bringing lean to any other process, for that matter) is shifting to a “pull” system. In a lean system, raw materials and work-in-process inventory are “pulled” from the preceding step only when they’re needed by the downstream step, rather than being “pushed” onto the downstream step when the previous operation is complete. Each worker has only what they need at that moment — the item they’re working on — in front of them at any given time.

In an office environment, of course, the work-in-process is information. An information “pull” system is one in which the downstream worker is able to get the information she needs when she needs it — not pushed into her email inbox, dropped onto the corner of her desk, or broadcast in a status update meeting. A pull system makes work easier for both upstream and downstream workers — that is, both information producers and consumers — by reducing the likelihood that critical information will be lost in a barrage of less important emails. More importantly, because a pull system is asynchronous (i.e., I can deliver my information when I’m done, even if you’re not ready, and you can get information when you need it, even if I’m not around), a pull system syncs the differing rates of work among different people and teams. Think of a pull system as the informational equivalent of a clutch in a car meshing two gears that rotate at different speeds.

Many people are already doing this in their private lives: they use RSS feeds, webpage bookmarks, Instapaper, etc. to consume information when they’re ready for it — they “pull” it when they want, rather than have it pushed on them. Pulling information allows them to smooth the flow of information they receive. They get to drink from a water fountain rather than a fire hose.

How to create a “pull” system
Recognizing the cognitive and administrative burden of information push, some organizations are moving towards pull systems by setting up internal social media sites to reduce email blasts and enable workers to tap into co-workers’ knowledge and experience when they need it. Other companies set up Wikis.

Web-based project collaboration software like Kanban Flow, Trello, and Asana provide another way of shifting communication from a push to a pull mode. The software makes progress visible to everyone on a team, and facilitates multi-party communication on an as-needed basis. Low-tech visual management systems — Post-It notes stuck on centrally located whiteboards, for example — can also serve as information dashboards for managers to track their teams’ progress without the need for repetitive and time-consuming status update meetings or email blasts.

One of the most creative ways I’ve seen to shift to information pull comes from a company that provides insurance appraisals for high-value items. The firm used to be in the ninth circle of email hell: its 38 appraisers work out of their houses from all over the country, and virtually all communication about what work needed to be done was via email. The result? Everyone was inundated with email, and both the appraisers and management had difficulty tracking their work.

In the new system, each appraiser has an inbox-folder and an outbox-folder in Dropbox. A person at headquarters cycles through all the folders on a regular cadence, dropping off new work, picking up completed work, and moving the completed work to the next step in the process. Finally, there’s an Excel file that automatically shows the status of all the in/outboxes and each person’s workload, so that anyone can see the status of the ongoing appraisals. Email is now reserved for other communication — and volume has gone down significantly.

Moving from information push to pull means a lower cognitive burden, fewer meetings, less overwhelm, and better workflow. It paves the way for greater focus and higher quality work. How can you begin to shift the communication paradigm in your organization?

Daniel Markovitz

Daniel Markovitz

Daniel Markovitz is the president of TimeBack Management and the author of A Factory of One (Productivity Press, December 2011). Follow him on his blog or on Twitter at @timeback.

ROI di un progetto SIX SIGMA, e se dovessimo aggiungere anche la LEAN

30 agosto 2012 § Lascia un commento

Vorrei segnalare a tutti Voi un articolo inerente al ROI di un Progetto SIX SIGMA BLACK BELT

Research: Black Belt Return on Investment

Tutti si chiedono quanto costi e in quanto tempo si rientri dell’investimento, nell’articolo sopra indicato trovate alcune risposte.

Ci tengo ad aggiungere che il ROI dipende da quanto l’aziende e le persone credano in questo progetto ed è in funzione del tempo che si vuole dedicare allo stesso.
A voi i commenti

Nike riduce il lead times attraverso la lean manufacturing

11 giugno 2012 § Lascia un commento

Anche la Nike è stata coinvolta nel circolo “vizioso” della LEAN, e a quanto pare con ottimi risultati…ma non c’è da stupirsi, giusto??- non sono i primi e non saranno gli ultimi, ma vi possiamo confermare in prima persona, in quanto abbiamo già sviluppato attività di questo tipo che sono risultati che si possono ottenere

Nike has reaped the benefits of moving to ‘lean’ manufacturing with shorter lead times and fewer product defects in its supply chain.

 

The sportswear brand’s FY10/11 Sustainable Business Performance Summary, explained by adopting a lean approach – which it described as ‘better manufacturing’ that reduced wasted materials and time – the company’s supply chain has operated more efficiently. The report explained the company had worked to eliminate waste, lost time and lost material from its processes as part of its sustainability agenda.

 

The report said contracted factories which adopted the lean approach showed defect rates 50 per cent lower than those that didn’t. It also revealed delivery lead times from lean factories were, on average, 40 per cent quicker. Productivity increases of 10 to 20 per cent and a reduction in the time taken to introduce a new model by 30 per cent were also reported from lean factories.

 

Mark Parker, CEO and President at Nike, said in a statement: “Sustainability at Nike means being laser-focused on evolving our business model to deliver profitable growth while leveraging the efficiencies of lean manufacturing, minimizing our environmental impact and using the tools available to us to bring about positive change across out entire supply chain.”

 

During the year, the company collaborated with a number of NGOs and fellow manufacturers on initiatives and projects relating to sustainability. This included working with the Fair Labor Association to create key performance indicators on labour and sustainable sourcing and launching the Sustainable Apparel Coalition with the US Environmental Protection Agency and other footwear brands, retailers and manufacturers

 

Estratto da NEWS SM 100 Daily news by email

 

Quanto vale il Miglioramento LEAN

4 aprile 2012 § Lascia un commento

Quanto porta il miglioramento LEAN?

Cliccando su “Dati LEAN” potrete vedere i risultati di un’indagine sviluppata negli USA, riguardante i risultati derivanti dall’applicazione LEA

Dati LEAN

Quindi, quando iniziate??!!

39 modi per tagliare costi

24 febbraio 2012 § Lascia un commento

Pensi di aver esaurito tutti i modi per risparmiare denaro nella tua azienda? dai un occhio a questi 39 punti

Ecco alcuni consigli di taglio dei costi per iniziare.

– Risparmia sulle spese di spedizione, fornendo fatture ed estratti conto via e-mail.
– Download gratuito di moduli on-line, invece di acquistarli nei negozi di forniture per ufficio.
– Offerta di cataloghi e di brochure in pdf – scarica per risparmiare sui costi di stampa e spedizione.
– Abbassare il calore o e non alzare l’A / C.
– Spegnere le luci non necessarie.
– Impostare la stampante per elaborare modalità per risparmiare inchiostro.
– Re-riempire le vostre cartucce per stampanti personali.
– Spegnere il telefono di linea terrestre o via cavo al VOIP.
– Utilizzare libero e open source o cloud-based.
– Controllare tutte le fatture e verificare prima di pagare oneri.
– Pagare le bollette in tempo per evitare le tasse.
– Si consideri il telelavoro, assistenti virtuali, o lo spazio ufficio condiviso.
– Rivedere l’utilizzo del piano del cellulare piano e confrontare con altre compagnie.
– NON tagliare il marketing, ma scegliere la tua nicchia di ottenere il massimo per le vostre attività.
– Formare i vostri dipendenti in modo che possano  aiutarsi a vicenda durante il tempo di crisi invece di assumere.
– Usa stagisti e collaboratori per i progetti a breve termine.
– Approfitta degli sconti: 2% per il pagamento anticipato, sconto per contanti, spedizione gratuita oltre  euro 50, ecc
– “elimina” I clienti che sprecano più tempo e denaro di quello che valgono.
– Seguire i requisiti degli ordini di acquisto per essere sicuri che le fatture vengono pagate in tempo.
– Stop alla vendita che non pagano i conti.
– Concentratevi sul servizio al cliente .
– Verificare due volte gli indirizzi prima di spedire, per evitare costosi errori.
– Distribuire materiale promozionale in pacchetti
– Utilizzare supporti e-mail e social, invece di direct mail per testare nuove offerte e coupon per i vostri clienti.
– Guardarsi intorno per i migliori prezzi sui materiali di stampa, spedizione e ufficio.
– Utilizzare le spedizioni gratuite di USPS, UPS e FedEx.
– Iscriviti annunci gratuiti di directory business online.
– Baratto / partner per la pubblicità – cioè la consegna delle pizze annunci su key card dell’hotel.
– Comprare mobili usati e attrezzature per ufficio.
– Riutilizzare, ridurre, riciclare.
– Condividi la tua esperienza in apparizioni pubbliche, blog e social media per ottenere una maggiore esposizione.
– Se vuoi per le imprese online che offrono un servizio gratuito di base (ad esempio Skype)- utilizza gli aggiornamenti a pagamento solo quando ne hai bisogno.
– Partecipa a un gruppo in rete e trovare un mentore con più esperienza per consigliarti.
– Cercare sconti / incentivi per sostituire vecchi impianti con i nuovi sistemi più efficienti.
– Quando si viaggia, utilizzare navette per gli aeroporti liberi e pranzare dove c’è la connessione wifi gratuita, ma essere sicuri di seguire queste precauzioni di sicurezza wifi.
–  Non prenotare in un hotel convention senza confrontare i prezzi online con strumenti adatti
– Incontra i clienti tra i pasti nella hall di un tranquillo hotel di lusso.
– Utilizzare servizi gratuiti di teleconferenza.
– Partecipare a fiere virtuali in rete, senza spese di viaggio.

Non dovrete mai credere di essere arrivati al traguardo

22 febbraio 2012 § Lascia un commento

Crescere, l’obiettivo di ogni persona e di ogni business, questo ci viene concesso dallo sviluppo di attività di miglioramento continuo che ci permettono di tenere stretti a noi i nostri clienti e di essere sempre un passo davanti agli altri

ma cosa accade quando veniamo messi a confronto? siamo pronti al confronto? cosa abbiamo in più noi rispetto ai nostri competitors? perchè spesso aspettiamo di essere in difficoltà?

Di seguito una interessante lezione

If a strong competitor turned up next week, targeting your clients and prospective clients with great marketing and a compelling service, what would you do?

Raising your own bar

The honest answer for most small business owners, is that you would very quickly up your game. Faced with this significant new threat, you would look to do everything possible to retain your existing clients and also, set to work on a more effective strategy for winning new clients. The game would have changed and your instinct would be to step up to the mark and rise to the new challenge.

So, here’s another question for you: Why not raise the bar right now, rather than wait for the competition to force you into it?

In my experience, having worked with thousands of small business owners, the vast majority will wait for some kind of external event, before they raise the bar. For example, they will wait until they lose a major contract or business slows down, before doing something proactive about improving their marketing. The most successful business owners don’t need that external motivation, to continuously look for ways to improve their business. They are always looking for ways to improve.

Raising the bar: Steve Jobs style

There’s a wonderful example of how Steve Jobs caused the initial Apple iPod’s development team, to raise the bar. The story may or may not be true, but it’s said that the iPod development team presented Jobs with the first build of the new device, which they had worked on, around the clock, for months.

Jobs took one look at it and said; “It’s too big!”

The team leader said; “It’s as small as possible.”

Legend has it that Steve Jobs then dropped it into a fish tank. The design team gasped in horror.

Jobs then said to the team; “You see those bubbles coming out? That’s air. Make it smaller!”

The team responded by making another version, which was significantly smaller, even though they had originally believed the previous version was as small as possible, until Steve Jobs caused them to raise the bar on what was possible. Without the external influence of Jobs, the development team would have shipped a chunkier, less attractive iPod and the resurgence of Apple may have been very different.

Taking control of your business development

Don’t wait for external influences, before you decide to up your game and redefine what’s possible for you and your business. Take time out today to review at least one element of your business and look for an opportunity to improve it in some way. Do the same tomorrow and the day after and the day after, until it becomes a habitual element of your business.

Start doing this today, taking action to put the improvements into place, and your business will be almost unrecognizable in 12 months!

Riprendiamo dai Basics LEAN

20 febbraio 2012 § Lascia un commento

Un breve ma riassuntivo articolo sui basics LEAN ORGANIZATION, LEAN PRODUCTION

 

ORA NON CAPISCO…PERCHE’ SONO MOLTO SCETTICI SULL’APPLICAZIONE DEL METODO??

 

Shorter delivery time

Flow in the production reduces the production lead time (throughput time) and thereby the customer service is dramatically improved.

Improved delivery service
When implementing lean pull (order based production) the delivery service becomes more stable. With pull order confirmations are based on stable and fast flow – and not on inventory based forecasts.

Increased capacity
When using OEE to measure the loss factors on bottlenecks, it is possible to increase the utilization on bottlenecks dramatically. In this way the total capacity is increased.

Increased productivity
The productivity will increase when the waste in the production is reduced. Nobody has to run faster as the increase in productivity is based on adding more value per man hour.

Improved quality
With flow the time it takes to detect an error is reduced dramatically compared with the time it takes to run large batches. Errors are detected much faster = less scrap and rework. At the same time flow reduces transportation and handling costs.

Reduced inventory
The inventory is reduced dramatically when using flow and pull (including Kanban). Also reduced changeover times when using SMED, reduce both batch sizes and the number of goods in process.

Increased flexibility
With reduced inventory, shorter throughput time and faster changeovers the flexibility to customers is dramatically improved.

Improved safety level
With less transportation and handling, fewer boxes and pallets and an improved system and order (5S), the safety level is improved.

Improved ergonomics
Ergonomics are improved because of better organized work places and shorter distances when reaching for parts etc. Flow also reduces the number of necessary lifts. Lean reduces a lot of handling and the time operators normally use to search for parts. These activities are to some extend healthy. Therefore it is important that the employees rotate between work places when working with Lean.

Visual control
Lean creates visibility when it comes to problem solving, planning, flow, work places etc.
A very important principle in Lean is to “measure online”. This means than any corrective actions can start before it is too late.

Increased job satisfaction
When Lean manufacturing is implemented with success it increases the job satisfaction because the employees are now involved in planning, problem solving and the way their work places are organized.

Continuous improvements
Companies without continuous improvements are constantly losing ground to competitors.
A key element in Lean is to create a culture of continuous improvements.

Vendere l’azienda e divide con i dipendenti

17 febbraio 2012 § Lascia un commento

Nel Mondo ci sono persone veramente da stimare e da prendere d’esempio. Di fatto quanto sotto raccontato (grazie ad un blog rivolto solo a notizie positive) sembra quasi impossibile, complimenti per il coraggio

Chi sarebbe in grado di fare lo stesso?

C’è un imprenditore che, dopo aver deciso di vendere la sua società, ha pensato di distribuire parte del ricavato ai suoi 1.800 ex-dipendenti, per ringraziarli del lavoro svolto e della lealtà dimostrata verso l’azienda.

Questo imprenditore si chiama Ken Grenda ed è australiano. A fine 2011, Grenda ha deciso di vendere la società che era stata fondata dai suoi genitori nel 1945 e che ha sede a Victoria. La società (che costruisce pullman e ne gestisce i trasporti) è stata venduta per 400 milioni di dollari australiani e Grenda, d’accordo con i due figli, ha distribuito bonus ai suoi 1.800 ex-dipendenti per un totale di 15 milioni di dollari, come ringraziamento per aver contribuito al successo aziendale.

Tutti gli ex-dipendenti hanno mantenuto il posto di lavoro e sono stati assunti dalla società acquirente, ma nell’ultima busta paga …..

Come creare un Team Commerciale di successo

14 febbraio 2012 § Lascia un commento

VENDERE, VENDERE, VENDERE, oggi è un imperativo, ma dove sta il problema??

sembra incredibile ma non si trovano bravi commerciali, o meglio gente con Voglia di Viaggiare e spostarsi in giro per il Mondo a prendere Clienti, a trovare nuove opportunità.

Oggi è fondamentale infondere nel proprio team, sicurezza, visione, carica, e dare direttive chiare senza mandare la gente allo “sbaraglio”

Ecco a voi qualcosa che potrebbe aiutarvi

 

I am often asked just what it is that makes a highly successful and effective sales team — what differentiates them from an average one?

Actually, the answer is simpler than you might imagine — all roads lead back to the leader!

The role of a sales leader is to translate the organisation’s vision, mission and values into a meaningful context that sales teams can relate to and feel excited by. If this is achieved then the sales leader will have created a sales team with a shared mental model. This transforms an ordinary sales team into a high performing one.

For clarity, here is a brief description of the following terms:

An organization’s vision is a guiding image of success formed in terms of a huge goal. It is a description in words that conjures up a picture of the organization’s destination. A compelling vision will stretch expectations, aspirations, and performance. Without that powerful, attractive, valuable vision, why bother?

A mission statement communicates the essence of an organisation to its stakeholders and customers, and failure to clearly state and communicate an organisation’s mission can have harmful consequences around its purpose.

As Lewis Caroll, through the words of the Cheshire Cat in Alice in Wonderland says, “If you don’t know where you’re going, it doesn’t matter which way you go.”

Guiding principles are the consequence of a mission statement that are intended to inform or shape all subsequent decision-making, which also provides normative criteria allowing policy-makers to accept, reject or modify policy interventions and activities. They are a guiding set of ideas that are articulated, understood and supported by the organisation’s workforce.

Values are beliefs which the organization’s workforce hold in common and endeavor to put into practice. The values guide their performance and the decisions that are taken. Ideally, an individual’s personal values will align with the spoken and unspoken values of the organization. By developing a written statement of the values of the organization, individuals have a chance to contribute to the articulation of these values, as well as to evaluate how well their personal values and motivation match those of the organization.

The “Human Capital Development Model,” created by Krauthammer International, is a logical process that can take top management concepts, and translate them into a context that has real meaning for staff at all levels.

The key to bringing this model to life is to answer the following questions:

  • Do my team understand the organization’s vision and how their role moves the organization closer to achieving it?
  • How can my sales team translate the organization’s mission into one that is relevant to them?
  • How does the organization’s guiding principles impact on the day-to-day responsibilities of sales people?
  • Which of the organization’s values does my sales team relate to?
  • How can we interpret these values so they become compelling for each sales person?

An effective sales team understands the big picture and the context of their team’s work to the greatest degree possible. That includes understanding the relevance of their job and how it impacts the effectiveness of others and the overall team effort.

Too often, sales people are asked to work on an activity without being told how their role contributes to organization’s vision, much less how their efforts are impacting the ability of others to do their work. Understanding the organization’s vision promotes collaboration, increases commitment and improves quality.

An effective team works collaboratively and with a keen awareness of interdependency.

Collaboration and a solid sense of interdependency in a team will defuse blaming behavior and stimulate opportunities for learning and improvement.

Without this sense of interdependency in responsibility and reward, blaming behaviors can occur which will quickly erode team effectiveness and morale.

Anche i Giganti investono sulle risorse Umane

12 febbraio 2012 § Lascia un commento

In un periodo in cui la risora umana deve essere assolutamente rivalutata e rilanciata, di seguito trovate alcune attività svolte da IBM, nell’ambito HR.

Non sempre si ricorda che le Aziende sono fatte di persone, il maggior coinvolgimento nelle attività permette di raggiungere mete e obiettivi mai pensati prima.

UNITE MIGLIORAMENTO CONTINUO e HR e vi assicuro che raggiungere grandi obiettivi.

di seguito un esempio:

It’s rare to find a corporate human resources function that accelerates change by actively finding ways to help drive new strategies. Most HR groups sit back and wait for requests from the business for administrative people transactions. In their role of stewards of policy compliance, they can tend to be a brake on change.

But not at IBM. Its HR function has been instrumental in the $100 billion company’s metamorphosis from a floundering computer manufacturer in the 1990s to a prosperous software and consulting services company today. HR has helped the organization absorb more than 125 acquisitions since 2000, and integrate globally, saving $6 billion since 2005.

When Randy MacDonald arrived at IBM in 2000 as senior vice president of HR, he felt the function was too focused on administration. “I have a fundamental belief that it’s important to decide what is core and non-core,” he told me recently. “Administrative responsibilities, such as getting paychecks out on time, are not core. Attracting, retaining, and motivating employees are all core. In HR, we need to focus on what is important and get out in front of issues — not just be reactive. HR should look at the direction of the company and say, ‘We need to be here right along with the business.’ ”

Over the last decade, HR at IBM took a number of steps to help drive operational improvement:

  • Delivered the new skills IBM needed at the front lines. HR reinvented the way it trained and developed talent. We know, for example, that developing leaders is essential. But in a world in which bringing managers in every year for a week of offsite training is so 1960s, how do you make the leadership development process relevant to the global economy? Randy MacDonald: “We observed that 80% of leadership development is based on work experience. We looked to see what we could do to create a work-related development opportunity. In growth markets like Kenya and Malaysia, people needed to develop marketing and innovation skills. In developed countries, such as France and the U.K., people already had that experience. We came up with ‘Global Enablement Teams‘: we took the top people in mature markets and assigned them to help and mentor people in the growth markets. Growth market leaders learn from major markets, and equally important, vice versa.”
  • Fostered global teamwork. Prior to 2002, when Sam Palmisano became CEO, IBM had a series of feuding fiefdoms — 170 country units — each with its own policies, procedures, and processes. Randy MacDonald: “Over the past decade we moved from a multinational organization to a globally integrated enterprise with global standard processes. For example, I have taken 8,000 HR software applications (largely focused on the HR needs of individual IBM country units) down to under 1,000. There was lots of resistance. Another example: In the U.S., ‘diversity’ tends to be programs and policies around ethnic identity and gender. In China, or Brazil, diversity is defined differently. We’re starting to expand ‘diversity’ to also mean ‘inclusion’ — helping people work together.”
  • Created a results-focused culture. During IBM’s days of malaise, buck-passing had become an art form. As former IBM CEO Lou Gerstner said, “Instead of grabbing available resources and authority, they waited for the boss to tell them what do; they delegated up.” HR can play a lynchpin role in building a performance culture: defining, collecting and analyzing data to understand whether employees are meeting their personal goals. This is about using the technology of “business analytics” within the workforce, bringing vital statistics to the art of performance reviews. Says MacDonald: “The core of a performance-based culture is more use of analytics. We needed to start in HR by becoming more analytical, using data, defining cause-and-effect relationships, and tying HR activities to business results.”

HR’s focus at IBM today is on finding and developing more innovative employees, in concert with IBM’s strategy of a “smarter planet” — improving the world through “green tech,” “smart grids,” water management systems, and so forth.

“We link our external branding to our internal brand,” MacDonald explains. “Our ‘Smarter Planet’ campaign is enormously attractive. In fact, we hire nine out of ten people we go after because they are excited by the possibilities of improving how the world works. Another ripe area for innovation is knowledge management and the impact of social media. For example, one of the reasons we can recruit much more rapidly these days is through the use of social media.” IBM encourages employees to use social media — a far cry from the day when no one could communicate externally without prior approval. (IBM has instituted social media guidelines to help employees understand best practices when they blog, Tweet, and the like.)

If few HR organizations take a proactive role in operational improvement, what is different about IBM?

I see two key characteristics: dissatisfaction with the status quo, and managing for the long term. Here’s how Randy MacDonald explains it: “It’s built into IBM that once we attain a level of performance, we raise the bar.” IBM is also different because it hires and develops people for the long term at all levels — not just for today’s job openings and not just senior management. As Sam Palmisano said, “To develop talent that can lead the enterprise generation after generation takes money, time and patience. And this is not just about people at the top — it’s about developing future leaders broadly and deeply throughout the organization.”